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Office Specialist

State of Utah
Full Time
Weber County, UT
$15 an hour
Posted 2 days ago
Job description
Job Description


JJS Office Specialist I
Are you a motivated, organized individual who enjoys feeling a sense of accomplishment? If you have the passion & drive to make a difference, apply today!

Principal Duties
  • Working with people in a manner which shows sensitivity, tact, and professionalism
  • Providing customer service when clients, family or community partners come in
  • Attending meetings and take minutes
  • Performing data entry
  • Schedule training's, meetings and site visits
  • Will be trained for 8 different programs: Purchasing/Searching from State Contracts, Bank Deposits, In coming & outgoing Multi-phone lines, Assist families/youth in what their needs are, Invoices/Billings & Review to send in for payment, Inventory control, Fingerprinting Staff/Youth Background Checks on Placements, Incident Reports, keep up on office equipment and setting up interviews.
  • Providing administrative support
  • Working with families and youth
  • Purchasing
  • General office cleaning
  • Maintaining schedules
  • Answering multi-line phones
  • Prepare and process documents
  • Maintain files and record keeping systems
  • Communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing.
  • Speak clearly, concisely and effectively; listen to, and understand, information and ideas as presented verbally.
The Ideal Candidate
  • Works independently and is able to use sound judgment.
  • Organized and has the ability to multi-task
  • Professional, responsible, friendly and able to work in a Juvenile Justice setting.
  • Has general knowledge of office equipment.
  • Has a valid Utah drivers license

Preference
May be given to candidates who have advanced office skills or comprehensive knowledge of rules, regulations and policies within Juvenile Justice.
May be given to candidates who are 19+ years of age
May be given to candidates who have a Utah drivers license

Why You Should Join Our Team
Employees within Juvenile Justice Services have an opportunity to see the impacts that their hard work and dedication does for the well-being of today's youth. It is imperative that our employees provide support and guidance to troubled youth while they are transitioning into adulthood. Together, we can help to improve the lives and welfare of troubled youth.

The Agency
The Department of Human Services is dedicated to provide care for individuals and families in Utah. Utah Division of Juvenile Justice Services (JJS) provides a continuum of intervention, supervision and rehabilitation programs to youth offenders while assuring public safety. For more information on Juvenile Justice Services with the Department of Human Services, please click here!

Supplemental Information

  • Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.
  • Has a valid Utah drivers license.
  • Will need to complete the defensive driver training course online in order to drive a state vehicle.

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